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Email domain filters, code-restricted registration forms, guest information pre-fill !

Do you have guidelines as to who can or cannot register to your events, and need to prevent undesired guests from registering?

Idloom-events lets you restrict registrations in multiple ways !

 

Email domain restriction

The simplest way of restricting who can register to your events is to define the list of email addresses’ domains that are allowed to register.

 

How it works:

  • In your backend, go to the event editing page
  • In “Step 1 Guest information”, select and edit the field “E-mail”
  • In there, simply enter the domains that are accepted, and save.

Result: Only allowed domains will be able to register !

 

Tip: This feature is useful for internal events, for which you only want email addresses from within the organization to be able to register.

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Code-restricted registrations – Unique code

The second way of restricting registrations to your events goes further, and lets you define a unique access code to access the form.

In practice, visitors will need to enter the password to be able to register. It’s simple and effective!

 

How it works:

  • In your backend, go to the event editing page
  • Go to the “RESTRICTED REGISTRATION” section and activate it
  • Select “Define unique code” and
    • Enter the text you want to appear when people are prompted to enter their code (“Pop up text”)
    • Make the code mandatory
    • Define the code to enter in order to access the form. Save.

Result: Only people with the code will be able to access the form!

Tip: An easy way to add a simple and unique password to your event registration.

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Code-restricted registrations – Personalized codes

If you want to go even further and restrict registrations in a more personalized fashion, you can upload a list of attendees/invitees and define a unique code that is individual to each of them!

 

How it works:

  • In your backend, go to the event editing page
  • Go to the “RESTRICTED REGISTRATION” section and activate it
  • Enter the text you want to appear when people are prompted to enter their code (“Pop up text”)
  • Define if the code is mandatory or not (can people register without the code or not)
  • Select “Import a list of codes” and
    • Download the empty xls template (corresponds precisely to all the fields created in your event’s registration form)
    • Fill out the xls with all your participants/invitees’ details + their unique code in column A
    •  Import/upload the filled-out template by clicking on “Import code(s)”
  • Save. You’ll receive an email notification once your codes are imported.

Results:

  • All attendees/invitees imported will be added to the “Imported/Pre-registrations” guest list in your backend
  • Once people register with their codes, they will be automatically moved to the general event guest list
  • All registrants entering their codes will have their form pre-filled with the imported data
  • If a participant does not have a code, he/she:
    • Will not be able to register if the code is mandatory
    •  Will be able to register if it is not mandatory, but the form won’t be pre-filled with their information.

Tips:

  • A unique code can be anything – email address, badge number, student ID, etc.
  • All you have to do is communicate the code to enter to your invitees when you first send out invitations
  •  In the uploaded xls, you can pre-select categories and/or options for each attendee and efficiently manage different registration tracks
  • From the imported codes, you can generate custom URLs directly opening the pre-filled form without having to enter the code first
  • It’s a great way to distribute a fixed number of seats for a select group of people (i.e. 10 tickets available to a given company).

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Restricting registrations by linking with third-party software

Because of idloom’s extensive set of API features, you can also restrict registrations by systematically matching guests’ email addresses to whitelisted contacts in your CRM system. This does however require some setting up.

 

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As you can see, there are multiple ways of managing registration restrictions in idloom-events. Don’t hesitate to contact us if you need any assistance with this!

The restricted registrations module is available from the Premium plan.

 

Good luck with your future events!

Enjoy!

 

The idloom-events team

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