• idloom

Event management tools Features

A full range of tools to manage registrations to your event.

A complete website for your event

In a few clicks only, idloom-events lets you create a custom website entirely dedicated to your event ! Thanks to an integrated content editing tool with predefined templates, you'll be able to publish a complete presentation of your event directly on the website: the speakers list with descriptions, the complete programme, even if your event takes place over the course of several days with multiple sessions, the partners and/or sponsors, as well as all other pages you wish to add to promote your event.

Additionally, idloom-events gives you the opportunity to personalise your registration process in order to collect all necessary information you need from your guests; to offer various sessions, workshops, and activities within a single event; to apply different pricing for various categories and options as well as early bird prices and coupons; to offer hotel choices to your guests; and, finally, to offer the widest available range of payment solutions to your guests.

You will find a sample event website created using idloom-events here.

Integrated view of the participants

idloom-events gives you a real time view of the list of registered participants as well as the status of their registration (payment status, registration category, etc.). This list can be easily exported in Excel or CSV formats for other uses.

If needed, you can access all participants' details and modify their registration choices, payment options, invoicing details, etc directly from the backend.

A single platform for all your events

Do you regularly organise seminars, conferences or incentives for your customers or employees? idloom-events lets you manage all of your events in one place, free or paid, adapts to each event's characteristics, and saves you the need to maintain this type of application in-house.

You can duplicate a recurring event or compare the performance of the various events under your responsibility.

Last minute registrations

Participants sometimes show up unannounced or bring along people who are not on the list of pre-registered attendees.

idloom-events has a specific module allowing you to easily handle last minute registrations at the event venue.

Hotel reservations

Organising events with international participants often requires to foresee accommodation options.

idloom-events provides your guests with a hotel room reservation module, in which they can either book their accommodation directly from the event website or be redirected to the hotel room booking provider of your choice.

You will then be able to export guest choices and communicate them to hotels and other partners you work with.

Payments and invoicing

If you charge a participation fee, idloom-events lets you decide on the means of payment made available to participants: credit cards, PayPal, Ogone, bank transfers, etc.

idloom-events also manages VAT and calculates the amount due according to the country of origin of the participant, the country where the event is held, and the options chosen. In addition, you are notified immediately if the VAT number is incorrect.
Icing on the cake: idloom-events instantly generates customisable invoices, pro-forma and credit notes.

You can easily send out to your guests a pro-forma with the summary of the order, invoices after payment confirmation, or credit notes should they choose to cancel their participation. Each document will display the prefix and code of your choice in order to be easily inserted in your organisation's existing invoicing system. This feature will save countless hours to your company's financial department.

Confirmation messages

idloom-events allows you to automatically send out various confirmation messages to the participants, depending on the type of participation, options chosen, and payment method selected. These emails are completely editable when the event is configured.

Therewith, idloom-events automatically generates an e-ticket displaying a QR code which will allow for a quick and easy check-in at the event venue, thanks to our dedicated module available on idloom-events or via a mobile app.

These emails can be customised with your logo. If you wish, you can receive a copy of each confirmation message sent to participants.

Quick check-in

With idloom-events, long queues at the event venue are a thing of the past thanks to our fast and smooth "quick check-in" system.
Attendees are seamlessly checked-in on site via the QR code generated on their confirmation email's attached e-ticket.

All organizers have to do is scan the code using their smartphone’s or tablet’s camera, and the guests will be automatically checked-in. You will be able to access guest details directly from your mobile device as well.

If you prefer not to use the QR code, or if participants show up without their e-tickets, you can always manually check-in a guest by simply typing his/her name in the quick check-in module.

Read more: How to check-in your guests on site?

Automatic badge creation

With idloom-events, you no longer have to waste time and money making badges. The interface allows you to automatically create and print a badge for one attendee or for the entire list of registrants.

You can even assign multiple badge formats according to the different categories of users that you have defined (speakers, members, guests...).

Multi-profile settings

Do you need to organise multiple events with different logos and templates for each event website? Do you need to be able to adapt confirmation emails, invoicing information and document content independently for each simultaneous event?

Idloom-events lets you create multiple profiles within your account, allowing you to customise even more your event websites and documents sent out to registrants

Advanced VAT settings

Managing VAT rates applicable to different registrants for international events can quickly become a challenging task. Intra-community VAT rates for European companies, different applicable national rates depending on the country of origin, different rates linked to the country where the event is held… are only examples of situations where various VAT rates need to be applied.

Idloom-events lets you easily manage applicable VAT rates across your events and registrants, saving you the tedious task of rectifying VAT payments for each of your registrants individually.

And much more features:

  • Detailed and customised event creation
  • Customisable branding and prices
  • Easy form creation and modification
  • Registration of participants, speakers and sponsors
  • Hotel reservations
  • Payment in any currency with VAT management
  • Invoice creation
  • Automatic sending of confirmation messages
  • Customised badge creation
  • "Real-time" participant data acquisition and ownership
  • Export of data in CSV
  • Duplication of recurring events
  • ....

Create your first free event for FREE